Private veterinarian's orientation

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Eastern Creek Post Entry Animal Quarantine Station

60 Wallgrove Road Eastern Creek NSW 2766
Telephone: 02 9625 4566 Fax: 02 9832 1532
E-mail Eastern Creek

Private Veterinarian Orientation

Office Hours  Monday to Friday   8:00 am – 12:00 pm and 1:00 pm – 4.30 pm

Important Information

When arranging consultations for Dogs/Cats at Eastern Creek PEAQ please be aware that animal attendants must accompany Veterinarians whilst on site; hours of work are 8.00am-4.00pm  with a morning tea break between 10.00-10.30am and lunch break from 12.00-12.30pm, Monday to Friday. Please ensure that your attendance times will facilitate a departure prior to 4.00pm.

General visiting is held on Tuesday and Thursday afternoons from 1.30pm-3.30pm, so consultations should be organised prior to 1.30pm on these days where possible. Dogs/cats in isolation must be attended to last. Private veterinarians must adhere to all kennel and cattery management procedures on this site.

Prior to attending the kennel/cattery area the attending veterinarian must collect a ‘Private Veterinarian Consultation Record’ provided by AQIS administration. The attending veterinarian must record all clinical findings and all treatments and dosages on the animals PEQS medication sheet and the ‘Private Veterinarian Consultation Record’. The ‘Private Veterinarian Consultation Record’ is to be delivered to the AQIS administration office prior to departing the station. You must contact the owner to discuss the consultation.

All prescribed medication must be clearly labelled.

Any medical procedures which require post operative care or observation should be arranged 24hours in advance by speaking with the Supervisor of the Dog/Cat area. Where ever possible they should be scheduled for early in the week and in the morning. This is requested so that the animal can be monitored effectively after the procedure. We have a small animal surgery that can be made available for minor procedures. If this facility is required please discuss with the Supervisor of the Dog/Cat area. You will need to bring your own equipment/instruments and consumables. Any equipment that enters the site will require treatment/disinfection prior to being used on another animal or leaving the site. You will also need to provide advice on any pre-operative requirements 24 hours prior to the procedure. Please notify Dog/Cat Supervisor of any cancellations for procedures.

Dogs and cats may require medical sampling for diagnostic purposes. Samples from live animals (blood, tissue, stool etc) may contain and transmit an exotic disease. The fact that samples need to be drawn may be an indication that at that time the animal poses a greater level of unacceptable quarantine risk. Samples taken from a dog/cat in a Post Entry Animal Quarantine (PEAQ) facility may only go to a laboratory that is a Quarantine Approved Premises (QAP) for preparation and/or testing. Private vets must provide any samples taken from an animal to AQIS staff for  packaging and despatch to the appropriate QAP prior to leaving the station. You will be required to complete a submission form.

Dogs and Cats in PEAQ requiring offsite hospitalisation are still considered as posing an unacceptable level of Quarantine risk as they have not completed their Quarantine period, therefore any requests for an animal to go offsite must be approved by the Station Manager.

Owner Representative or Agent

Any person(s) other than the Importer named on the Import Permit, must have written authority from the Importer to receive information on an animal and to visit an animal at Eastern Creek Post Entry Animal Quarantine Station, during the quarantine period.

Visitors to Eastern Creek Post Entry Animal Quarantine Station are required to comply with all directions issued by a Quarantine Officer.  It is an offence under the Commonwealth Quarantine Act 1908 to provide misleading information under section 16AE or to fail to follow a quarantine direction from a Quarantine Officer under section 76.

Private Veterinarians in breach of a Quarantine Officer’s direction and/or the written directions in this orientation package will not be permitted to re-enter Eastern Creek Post Entry Animal Quarantine Station.

Where it is deemed by the Government Veterinarian that an animal has been exposed further to an exotic disease risk – those animals may be required to remain in Quarantine for an extended period.

Entry to Eastern Creek Post Entry Animal Quarantine Station and Private Veterinarian permissions is at the discretion of Management.

  • Alcohol and non-prescription drugs are not permitted on the Eastern Creek Post Entry Animal Quarantine Station.
  • Persons under the influence of alcohol or drugs will not be permitted to enter the Eastern Creek Post Entry Animal Quarantine Station.
  • Persons behaving in an anti-social or aggressive manner will not be permitted to enter the Eastern Creek Post Entry Animal Quarantine Station.
  • Smoking is prohibited in all areas of Eastern Creek Quarantine Station, including all areas of a building or parts of buildings such as the kennel and cattery areas, toilets and balconies.
  • Visitors must wear fully enclosed footwear at all times.

Observe the following procedures when entering the station:

  • Follow the directions of AQIS staff at all times
  • Report to the Administration Office.
  • Report to administration staff which animals you are on site to see.
  • Sign the Visitor’s Register.
  • Collect a ‘Private Veterinarian’s Consultation Record’
  • Proceed without diversion to the allocated rows.
  • Report to the attendant in the row.
  • Complete the ‘Private Veterinarian’s Consultation Record’ with details on each animal consulted. Have this endorsed by the animal attendant responsible in each row that you attend.
  • Complete all clinical findings and treatments on the PEQS medication sheet.
  • Contact the owner about the consultation.
  • DO NOT leave valuables unattended anywhere on the Animal Quarantine Station.
  • Once your consultations are complete, return to the administration office.
  • Deliver any samples collected to AQIS staff and complete a pathology request form in the administration office.
  • Deliver the completed ‘Private Veterinarian’s Consultation Record’ to AQIS staff in the administration office.
  • Sign out on the ‘Visitors Register’.

If you are unsure of any procedures or directions please ensure you seek clarification from an animal attendant immediately.

It is our intention to provide a friendly and safe environment for you, the animals and our staff.  To assist us in maintaining Quarantine Integrity, animal welfare and achieving our Occupational Health and Safety obligations please ensure that you follow the instructions in this Orientation Package and any directions given by AQIS staff.

Occupational Health and Safety (OH&S) Requirements

AQIS makes every effort to ensure that the Quarantine Station is a safe work place for all our staff and visitors. Visitors must observe the ‘duty of care’ requirements and follow all AQIS procedures and/or instructions or warning signs in compliance with OH&S legislation whilst on site. In the event of a near miss or injury, visitors must immediately notify the nearest available AQIS staff member.

In the event of an emergency, all visitors must follow the Emergency Procedures and instructions provided by AQIS fire wardens, station or Emergency Services until such time that the Emergency Event has been declared over.

Private Veterinarians Induction Form

Vet’s Full Name:

 

Representing practice:

 

Veterinarian’s Registration number:

 

Please read the conditions in the table below and initial next to each one to indicate that you have read and understood all these conditions, and you understand they constitute a direction given by a Quarantine Officer. Please don’t hesitate to seek further clarification if required before signing.

Initials

Condition

 

Visitors must wear fully enclosed footwear at all times.

 

Report to AQIS Animal Administration Office prior to proceeding to the cat / dog area for consultations.

 

Advise office staff which animals you are here to see and collect a ‘Private Veterinarian’s Consultation Record’

 

Sign the visitors register

 

Proceed to cat / dog area but do not enter any animal pens without the animal attendant.

 

The area used to perform the consultation is to be agreed on by the Vet and AQIS staff e.g. pen or service area. N.B Animals are not to have contact with any other animal or owners.

 

Veterinarians and any assistants must wash hands and any exposed skin in between consultations with each individual animal (hand sanitiser may be used).

 

Complete ‘Private Veterinarian’s Consultation Record’ for each animal seen and have it endorsed by the AQIS animal attendant in each row.

 

Any equipment used in the consultation must be disinfected/treated prior to use on another animal and/or before leaving the station.

 

The area used to perform the examination is to be cleaned at the conclusion of the consultation. Any sharps must be placed in the sharps container and quarantine risk material e.g. swabs etc must be placed into the quarantine waste for disposal.

 

Any samples collected are to be recorded on the ‘Consultation Record’ and taken to the administration office for AQIS staff to arrange packing and despatch to QAP for testing. Private Veterinarian to complete Pathology Request form prior to leaving.

 

When prescribing medication or special dietary requirements please advise attendant of estimated arrival date of prescribed products and directions for use. All medication must be labelled with the name of medication; name of animal (including owner and/or importer’s surname); dose rate, frequency and route of administration; medication expiry date and ‘For animal use only’ as a minimum.

 

Please advise the animal attendant of any follow up consultations which may be required.

 

When attending animals in an isolation row observe all kennel management procedures as directed by the AQIS animal attendant e.g. overalls to be worn etc

 

Please contact the owner and/or importer about the consultation.

 

I have received, read and understood the Private Veterinarian Orientation information sheet.

I, ___________________________________________ acknowledge and agree to adhere to the directions given in the Private Veterinarian’s Induction Package

Signature: ______________________________________ Date: ___/___/___

AQIS Officer / Representative Name: __________________________

AQIS Officer / Representative Signature: _______________________ Date: ___/___/___

Last reviewed:
10 Jan 2011
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