Instructions for Completing the Compliance Agreement

Instructions for Completing the Compliance Agreement

This document provides information for the completion of the Non Commodity for Containerised Cargo Clearance (CCC) Scheme compliance agreement. All relevant compliance agreement documentation can be found on the AQIS website.

Q1. What does the compliance agreement consist of?

A. The compliance agreement consists of the:

• Standard Terms document
• Generic Glossary
• Schedule titled Non Commodity for Containerised Cargo Clearance (CCC) Scheme
• Processes and Outcomes Document (POD)
• General Policies 

Additional reference material to be used in conjunction with the compliance agreement is:

• Non-commodity Information Requirements Policy
• Minimum Documentary Requirements Policy

More information about compliance agreements can be found in the Industry Guide to Import Clearance Compliance Agreements also at the link above.

Q2. What do I have to do? 

A. You will need to do the following:
 
1. You may be required to complete the Standard Terms document (refer to Q3 to see if you are required to complete a new Standard Terms document).

You will need to insert the following on this document:

• Other Party name and ABN/ACN on page 1
• Other Party contact details at Section 16 on page 14
• Other Party name and ABN/ACN twice, date of signing, name of signatory, position of signatory and signature at Section 17 on page 16.

This can be done either by hand onto printed copies of the documents, or electronically prior to printing. You will need two (2) completed original copies of the Standard Terms document.

2. Complete the Schedule for the scheme. You will need to complete a schedule for the Head Office of the business as well as any subsidiaries. You will need to insert the following on this document:

• Other Party name and ABN/ACN twice, date of signing, signature, name of signatory and position of signatory at Section 9 on page 6.

This can be done either by hand onto printed copies of the documents, or electronically prior to printing. You will need two (2) completed original copies of the Schedule.

3. Sign each copy of the Standards Terms and the Schedule.

4. Complete the Registration and Request for Details Form, again either on a printed copy or electronically prior to printing.

5. Send both copies of the signed, completed and original Standard Terms documents and the Schedules, together with the completed Registration and Request for Details Form, to AQIS at the following address:

 National Compliance Agreement Coordinator
 Co-regulation Administration and Support Program
 Australian Quarantine and Inspection Service
 GPO Box 858
CANBERRA  ACT  2601

6. Print one (1) copy of the Generic Glossary, the General Policies and the Processes and Outcomes Document to read and keep for your own records, and to meet the record keeping requirements of the scheme.

Q3. Do I have to sign a new Standard Terms document? 

A. You will be required to sign a new Standard Terms document if:

i) Your business does not have a valid compliance agreement
ii) Your business has changed ABN or ACN since the Standard Terms document was last signed; or
iii) Your business has been through a restructure since the Standard Terms document was last signed.

If you are unsure about whether you need to sign a Standard Terms document, please contact AQIS using the details provided at Q7.

Q4. Who must sign the compliance agreement?

A. If you are a director, manager, or senior executive of the business, and you have responsibility for the business’s operations and are authorised to enter into contracts on its behalf, you may sign the compliance agreement. The compliance agreement does not have to be signed over seal. 

Q5. What will AQIS do?

A. On receipt of all completed and required documentation, AQIS will process your documents and send the completed and endorsed Standard Terms Document, Table of Schedules and one original Schedule back to you. AQIS will retain one copy of these documents.

Q6. What are the Operational Procedures Statements?

A. The Standard Terms and Schedule make reference to a set of Operational Procedures Statements. The Operational Procedures Statements for the Non-Commodity for Containerised Cargo Clearance (CCC) Scheme consists of the following documents:

• Processes and Outcome Document (POD)
• General Policies

Q7. Who can I contact if I have problems?

A. If you have problems completing the documentation, please contact:

National Compliance Agreement Coordinator
Co-regulation Administration and Support Program
Australian Quarantine and Inspection Service
GPO Box 858
CANBERRA ACT 2601
Fax: 02 6272 5888
Email: Compliance Agreement