Aircraft Disinsection Information (ADI) Database User Guide

Other format

This information is also available in the following format:

Version 4 - April 2013

[expand all]

1. Introduction

The Aircraft Disinsection Information (ADI) database is designed to provide up-to-date information regarding Residual and Pre-embarkation Disinsection Certification of international aircraft arriving into Australia, for the Department of Agriculture, Fisheries and Forestry (DAFF), the Ministry for Primary Industries (MPI) and associated airlines.

The following two options are available to airline operators to meet Australian and New Zealand cabin and hold disinsection requirements:

  • Residual Disinsection

Residual disinsection is where internal surfaces of an aircraft are sprayed at regular intervals, no greater than 8 weeks, with a residual insecticide.

  • Pre-Embarkation Disinsection

Pre-embarkation disinsection is the spraying of the aircraft at the last overseas port. The treatment lasts for the duration of the single flight sector. Airlines must hold a DAFF or MPI Disinsection Compliance Agreement for either of these disinsection treatment methods.

Note: Cabin disinsection must be done in conjunction with hold disinsection with both options.

If an Aircraft arriving into Australia has not had their Residual or Pre-Embarkation treatment performed as per their Compliance Agreement Airlines must use either pre-flight and top of descent or on arrival disinsection methods. The pre-flight and top descent method will involve cargo hold spraying, and pre-flight and top-of-descent cabin spraying.

For more information see the DAFF/MPI Schedule of Aircraft Disinsection Procedures for Flights into Australia and New Zealand available on the DAFF website.

2. User Access/Status

There are three levels of user access within the system. These are:

System Administrator:

  • has access to all data
  • able to create and edit information
  • add or delete users, airlines and/or aircraft data

The creation and deletion of users and assigning access levels (roles) is carried out by authorised DAFF staff.

Edit User:

  • has access and ability to edit data related to associated airlines
  • change passwords

Used by authorised agencies and airline representatives.

View User:

  • able to view and print data pertaining to associated aircraft
  • edit individual passwords

Used by DAFF and MPI Officers across the business.

3. Logging In

Go to: https://apps.daff.gov.au/adi/asp/login.asp

  • Enter your ‘Username’
  • Enter your ‘Password’ (case sensitive)
  • Select the ‘Login’ button

Image of login screen

Note: Passwords are case sensitive and must include a number. Remember to document your password and if appropriate, inform your colleague/s.

If a password is entered 3 times incorrectly, the system will lock the user out for 30 minutes from the last incorrect attempt. After 30 minutes has elapsed, ADI will again permit access using the correct password.

If you are accessing the site for the first time you will be prompted to change your password. You must always remember that passwords are case sensitive and must include a number.

On every page you navigate you will always see the DAFF and MPI links at the bottom of each screen.  These will take you to their respective websites. To go to either websites select the icon at the bottom of each page.

Image of DAFF and MPI links which are found on the bottom of each screen

4. ADI Home

The home page is displayed to all users after logging in. Five tabs are located at the top right hand corner of the page. Access to these will be determined by your ‘User Status’ – see point 2 for access levels.

Image of the home page screen which is displayed to all users after logging in

5. Aircraft

This page is used to search for the validity of an aircraft’s ‘Disinsection Status’ and for airlines to update and/or add and delete information.

Screen shot image of the Aircraft page, which is used to search for the validity of an aircraft¿s ¿Disinsection Status¿ and for airlines to update and/or add and delete information.

5.1 Perform a Search

Place your cursor over the ‘Aircraft’ tab to see ‘Aircraft Search’ and click on this selection. You may now search by Airline or Call Sign/Registration.

Searching by Airline:

  • Click on the ‘Airline’ drop down tab to view all Airlines
  • Select the Airline you require
  • Select the ‘Search’ button

This will conduct a broad search on all aircraft for that airline, or select the ‘(All Assigned Aircraft)’ to display all aircraft associated with the login.

Search by Call Sign/Registration for a specific aircraft:

  • In the ‘Callsign’ cell enter the Callsign or Registration - for e.g. P2PXC
  • Select the ‘Search’ button.

Information delivered will include aircraft type, registration number and residual/pre-embarkation expiry date.

  • If part of a callsign/registration is entered, e.g.: _ _ TAG or _ _ 05U, the search function will raise all registrations containing those letters or numbers, in that sequence.

5.2 Save Search Results

Once you have searched the data required you can now save this information for future use.

  • Using your mouse, highlight the text you wish to copy (on screen).
  • From the ‘Edit’ menu, select ‘Copy’.
  • Open a new document in your editor of choice e.g. Microsoft Word.
  • From the ‘Edit’ menu, select ‘Paste’
  • The copied text will be displayed in the new document.
  • ‘Save’ the document to the desired location.

Screen shot image of the save serach results page/tab

5.3 Add an Aircraft

The ‘Add’ functionality is only accessible to system administrators and editing users. These users can also add details of any new aircraft which is on a residual or pre-embarkation disinsection Compliance Agreement with DAFF or MPI.

Note: Residual or Pre-embarkation details are recorded in separate sections and should only include current aircraft data. The comments field is used to record any additional details about the aircraft.

Search for the required airline by entering the airline’s name.

  • Select the ‘Add’ button.
  • Enter the:
    • Callsign/registration aircraft type

Pre-embarkation CA Holders:

  • Flight Number
  • Airport where treated
  • Date sprayed

Residual CA Holders:

  • Expiry date

Comments details:

  • The comment field is used for recording any information about the aircraft. For example, when an aircraft is in for major service and may not be in use for several months.
  • Select the ‘Save’ button.

5.4 Modify Aircraft Details

Airlines are responsible for ensuring their aircraft information is up-to-date.

  • Conduct a search to display the required aircraft details.
  • Select the ‘Callsign’ of the required aircraft.
  • The ‘Edit Aircraft Details’ page is displayed.
  • Update the expiry details.
  • Select the ‘Save’ button.

5.5 Delete Aircraft Details

  • Conduct a search to display the required aircraft details.
  • Select the ‘Callsign’ of the required aircraft.
  • The ‘Edit Aircraft Details’ page is displayed.
  • Select the ‘Delete’ button.
  • Select the ‘Yes’ button to confirm.

6. Maintenance

This page is used to changed passwords and any Airline maintenance that is required.

Screen shot image of the Maintenance page, this page is used to changed passwords and any Airline maintenance that is required.

6.1 Password Tab

This page allows for the modification and confirmation of passwords. This function is accessible to all users.

Screen shot image of the Password tab, this page allows for the modification and confirmation of passwords. This function is accessible to all users.

Note:  Passwords are case sensitive and must include a number.

  • Enter current ‘Password’.
  • Enter new ‘Password’.
  • Confirm new ‘Password’.
  • Select the ‘Change Password’ button.
  • Select the ‘Yes’ button to confirm.

6.2 Airline

This page is only accessible by System Administrators.

6.3 User

This page is only accessible by System Administrators.

7. Disinsection Schedule

This tab displays the Disinsection Schedule which must be used by all Airlines.  You have a choice of two versions, word and PDF.

Screen shot image of the Disinsection schedule tab/page, This tab displays the Disinsection Schedule which must be used by all Airlines. You have a choice of two versions, word and PDF.

8. Contact Us

This tab will display the information you may required if you need any assistance with ADI or you have any disinsection queries.

Screen shot image of the Contact us page/tab, this tab will display the information you may required if you need any assistance with ADI or you have any disinsection queries.

9. Help

The Help tab will give Airlines more information on aircraft arrivals into Australian.

Screen shot image of the help tab/page, the Help tab will give Airlines more information on aircraft arrivals into Australian.

10. Logout

When you have finished your session – please logout using the ‘Logout’ tab.

Disclaimer

  • The requirements in this document are subject to change and it is the responsibility of the user to check they have the latest version.
  • If you use automatic language translation services in connection with this document you do so at your own risk.
  • The Department of Agriculture, Fisheries and Forestry and the Ministry for Primary Industries New Zealand may revise this Disclaimer at any time by updating this posting.
  • In addition please refer to Department of Agriculture, Fisheries and Forestry‟s general Disclaimer and the Ministry of Primary Industries‟ Disclaimer.