Quarantine Approved Premises Application Process
When assessing whether your premises can be approved as a Quarantine Approved Premises (QAP), the Department of Agriculture takes into account the nature of the goods and the quarantine risks posed by them and specifies the conditions that you, as the QAP Operator, must meet to ensure the risks are minimised.
Completing your application
You must fill out and submit the application form when:
- you or your business is seeking approval of a premises as a QAP
- you or your business is seeking approval of a premises as a co-located QAP
- there has been a change to the details of your existing QAP approval (however, in the first instance contact your Regional QAP Office).
QAP approval process
To obtain approval of a premises to operate as a QAP at a minimum, you will need to:
- meet the QAP Conditions of Approval, where applicable
- satisfy the structural and procedural requirements as detailed in the QAP class criteria
- meet any other requirements, conditions or directions as set by the department; for example, an Import Permit. This will depend on the goods the Applicant intends to import and what the Applicant intends to do with them.
After the application form and supporting information is submitted to the department, an initial desktop assessment is conducted to ensure that the applicable criteria have been met. After the successful completion of the desktop audit the department will audit and assess your premises.
If all requirements are met in the initial audit, the department will issue an invoice which must be paid before your premises can be approved as a QAP.
All applications are subject to approval by the Director of Quarantine and will be assessed on their individual merits with consideration being given to the quarantine risk and serviceability associated with the location and circumstances of each premises.
If an application is outstanding for more than six months the Applicant will be sent a letter advising them that they will need to lodge a new application within 28 days from the date of the letter. Where there is no response from the Applicant within 28 days the application will be finalised as rejected.
The approval of your premises is subject to payment of a fee and compliance with the relevant QAP criteria. The annual QAP registration fee is applied to the 12 month period of the 1 July to 30 June financial year. Premises are approved by the department after an initial site audit confirms that the requirements for approval have been met and payment of an annual registration fee of $1200 (July – June) or a $600 registration period (commencing from January and ceasing in June) is made.
Information about the department’s current fees and charges are available in the Quarantine Fees and Charging Guidelines.
Some training may be required as part of the approval process depending on the class of QAP you are applying for.
For further information on training please see the QAP Accreditation Training page on the department website.
Applying for a co-located QAP
Co-location is the approval of multiple QAPs under one parent QAP. An application for co-location can only be approved when:
- all QAPs are within one physical site
- there is one Senior Manager common to all QAPs
- all QAPs belong to one organisation or company.
If all of the above criteria cannot be met by your business, you cannot apply for co-location.
To apply for a co-located QAP, you will need to complete the Application for Approval of a Place for the Performance of Quarantine.
For further information about co-located QAPs, please refer to the department’s Co-location Policy – Operator Guide.
Applying for a QAP in a rural location
The department places an increased emphasis on the risks associated with QAPs located outside metropolitan areas. Rural environments are likely to be better suited to the establishment of exotic pests and diseases than metropolitan areas. This is due to a number of factors, including proximity to host plant and animal material or natural environments that are generally less prevalent in built up urban areas.
Additional risks may be associated with the transport of goods that are subject to quarantine to rural areas. Risks may include spillage, unauthorised management of quarantine material and the extended distance from quarantine personnel and facilities.
As a result, the department has developed additional assessment requirements for approval of premises in rural areas.
In addition to completing the Application for Approval of a Place for the Performance of Quarantine, you will need to complete the Rural Checklist. The Rural Checklist ensures operators provide the complete requirements to enable assessment of their rural application and should be read in conjunction with the Rural Checklist Application Guide. This guide specifies the information required for each section of the checklist.
The Example Rural Operations Manual sets out the type of information the department requires to assess the non-metropolitan aspect of the QAP Application.
Please ensure that you contact your Regional QAP Office prior to applying for a QAP in a rural location to determine the eligibility of your proposed premises.
25 Aug 2014