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Industry Vessel Cleanliness Inspection Report template

Inspection details
​Item Information
Project name:  
Contact details:  
Cargo description:  
Location of inspection:  
Date of inspection:  
Inspected by:  

This template has been developed as a guide to assist industry in inspecting cargo to verify its cleanliness for shipping and on arrival in Australia. More information on Biosecurity Risk Material (BRM) and associated treatment options. Below is a suggested format but you may wish to utilise your own company format. The type of information and level of detail will depend on the complexity and nature of the equipment intended to be imported. A copy of this report must be kept and available for audit.


All cargo and vessels imported into Australia must be free from Biosecurity Risk Material (BRM) e.g. soil, plants and plant material, animals and animal material, egg masses and insects. Therefore all components within a consignment should be inspected, including packaging (e.g. timber gluts, pallets), to ensure compliance with this requirement. Items with uncovered openings or voids such as pipes have the potential to become contaminated and should be inspected and sealed to prevent incursion e.g. open ended pipes should be capped. Records of the inspections must be maintained and information on corrective action undertaken as well as photographic evidence should be included in the inspection report. Inspections should be carried out by a person who has conducted quarantine awareness training and who is also suitability trained for this purpose.

Separate checklists are available for inspecting machinery at Importing Machinery into Australia

1. General checklist
No. Item Satisfactory Y/N Action Taken e.g. Cleaning, treatment, contractors Validation Details e.g. Photographic, documentary evidence
1.1 Site BRM free      
1.2 No signs of rodents and other pests      
1.3 Site clear of vegetation      
1.4 Site free of pooling water      
1.5 Sumps cleaned      
1.6 Waste secured and covered      
1.7 No food consumption in fabrication/storage areas      
1.8 Transport routes clear of overhanging vegetation      
1.9 Footwear kept clean e.g. use of footbaths      
1.10 Lay-down areas kept clean      
1.11 Pest control program implemented and maintained e.g. salt rings used in Giant African Snail risk areas, insecticidal fogging, rodent baits/traps etc.      


2. Cargo checklist
No. Item Satisfactory Y/N Action Taken e.g. Cleaning, treatment, contractors. Validation Details e.g. Photographic, documentary evidence
2.1 All equipment free of BRM e.g. pumps, motors and fin fans, modules      
2.2 Compliant packaging e.g. no used hessian bags and timber packaging to ISPM15 standard      
2.3 Timber free of bark      
2.4 Timber treated by Department of Agriculture approved method      
2.5 Eggs clusters removed      
2.6 Any areas of pooling water to be cleaned, dried treated/sprayed with chlorine and covered      
2.7 Cargo bases free of BRM, including support stools, salt dams in place if Giant African Snail risk      
2.8 Cables, cable trays and junction boxes free of BRM      
2.9 Pipes flushed and plugged or capped      
2.10 All openings, pipe supports, voids covered or sealed e.g. weep holes, stanchion ends      
2.11 Structural steelwork including walkways and staircases free of BRM      
2.12 Roofs of buildings/ tops of tanks etc. free of BRM      
2.13 Stickers – no BRM attached      
2.14 Cabinets/ compartments free of BRM e.g. electrical boxes, filing cabinets      
2.15 Free from foodstuffs      
2.16 Clean threads/ newly packed grease on connections of equipment and piping      
2.17 All tanks internally clean and no presence of pooling water      
2.18 Faeces/dead animals/feathers – clean and disinfect location      
2.19 Insecticidal fogging prior to load out      

Action Taken/Comments:


Incident 2.13

22/4/2012 Incident: Pipes open ended Corrective Action Record (CAR) was generated.

23/4/2012: Pipes inspected internally to verify clean prior to sealing ends to prevent BRM contamination. CAR closed out.

Cargo Inspection Report template 1 November 2013

Other format

This information is also available in the following format:

Last reviewed:
25 Feb 2015